Manager
Print a notice for the entrance
For whom and what you need
For a manager who wants a notice or an event read by the people who never open the portal: a sheet for the door, the board in the entrance hall, the lift. The sheet says who manages the building and how to reach them, carries the notice itself, and ends in a QR code that takes anybody with a phone straight to it in the portal.
You will need a published notice or event (Publish a Notice, Announce an Event) and a printer. Nothing is printed for you: the portal lays the sheet out, your browser prints it.
Steps
Find the publication and click Print
Click Publications in the navigation and then the Notices or Events tab. Every row carries Print; the same button is at the top of the edit screen when you already have the publication open.
Polls are not printable, and residents print nothing: the sheet is the manager's to make.
Say which entrance you are printing for
A sheet hangs in one entrance, so it carries one address. A publication addressed to a single entrance asks nothing. One for a whole building or for the whole organisation asks Which entrance are you printing for? and offers the entrances it reaches. Print a sheet for each of them in turn: every entrance has its own address and its own QR code.
Look the sheet over
The sheet carries, from the top down:
- the organisation's name and its office details — phone, email, address and office hours, exactly the ones a resident finds on their Building tab. The Organisation Owner fills them in (Edit your organisation's details); while they are empty the sheet simply goes out without them;
- the address of the entrance you are printing for;
- the title and the text of the notice — for an event, the days, the times, the supplier and the description;
- the published date;
- the QR code, with the same address written out underneath for anybody whose phone will not scan it.
Print it
Click Print above the sheet — your browser's own print dialog opens, the one Ctrl-P opens. Choose A4 and print. Only the sheet goes on the paper: no navigation, no buttons, none of the portal's frame, and always black on white even when you are in a dark look (Choose the look). With no printer at hand, save the sheet as a PDF from the same dialog.
Put the sheet up
Leave the code whole and keep it uncovered: half a metre is enough for a phone. When the notice changes, print the sheet again — paper in a stairwell does not correct itself. The QR code leads to that same notice in the portal, so whoever opens it there sees its later wording too.
Watch out
A sheet never carries an Invitation Code, and none may be written on it by hand either. It hangs where anybody passing through the door reads it, and a code is a key to the building: whoever uses it signs in as a resident of that flat. Invitation Codes go into letterboxes (Hand out Invitation Codes).
What others see
What a resident who scans the code sees
A signed-in resident of that entrance lands on the publication in their own list, and the portal marks it as seen. Somebody not signed in gets the sign-in page with the line No account? Ask your manager for the Invitation Code. and the I have an invitation code link — after signing in they carry on to the publication. Somebody who does not live in that entrance does not reach it, signed in or not.
Printing sends nobody anything, announces nothing and writes nothing to the organisation's audit log: it is one more view of a publication you have already published.
When something goes wrong
No entrance to print for
The publication's audience has no entrance in it yet — a building you have not added entrances to, say. Add an entrance and try again.
This notice was deleted in the meantime, so nothing was saved.
A colleague deleted the notice while you were opening the sheet. Only what is published can be printed.
The QR code would not scan
The same address is written out under the code and can be typed into a browser. If the code was not drawn at all, the browser has JavaScript switched off; the written address holds all the same.
Where it ends
The journey ends with a sheet on the door: somebody who never opens the portal reads the notice on paper, and somebody with a phone is one scan away from their own notice board.