Run a Poll

For whom and what you need

For a Manager who wants to ask the residents something: the colour of the corridor, a date for a clean-up, whether they want a covered bike shelter. A poll is Informal, non-binding: every Unit answers once and the outcome is not an owners' vote under the law (What the portal does not do).

You will need a question (3 to 200 characters), 2 to 6 options, the day the poll should stay open until, and to know whom it is for.

Steps

Open the form

On the Notice Board click New poll, or in the navigation click Publications, the tab Polls and New poll.

Write the question and the options — carefully

The Question is one line. The Description (optional, at most 2000 characters) explains what it is about; web addresses in it are links.

The form has 6 fields, Option 1 to Option 6. Fill in 2 to 6 options, each at most 80 characters; empty fields are left out and the options renumbered. The portal refuses two identical options. Residents answer with one option only, with no answer of their own.

Watch out

As soon as the first Unit answers, the question, description, options and Audience are locked. A typo can then be fixed only by deleting the poll with its answers and opening a new one.

Choose the closing day and the Audience

Open until: today or later. The poll closes at the end of that day (midnight, Slovak time). In For choose an Entrance, a building or the whole organisation (Choose an Audience and who is mailed); the Units in the Audience's Entrances answer.

Open the poll

Click Open the poll. Saving opens the poll; the portal has no drafts. The list has two chips: Open (soonest closing first) and Closed (most recently closed first), 25 to a page.

Follow the results

Every poll in the list shows its running results: at each option the number of Units and the percentage of those that answered, and the turnout 18 of 30 units answered. The turnout counts the Units of the Audience somebody lives in now.

Nobody — not you, not an Owner — sees how a particular Unit answered, or which Units have not answered yet. That is what the sentence on the residents' poll card promises them.

The poll list on a computer: the chips Open and Closed and polls with the Informal, non-binding tag, Audience, closing day, turnout, result bars and the buttons Edit, Close now and Delete.

Edit, close early or delete

Edit: while nobody has answered, you change everything. After the first answer the screen shows the poll with its results and the sentence The question, description, options and audience are locked because units have answered. Only the closing date can change; to reword the poll, delete it and open a new one. and only the date in the card Closing date can still change (not into the past), with Save the closing date.

Editing a poll Units have answered: the notice that the question, description, options and Audience are locked, and the poll with its results.

Close now: in the window Close the poll now? (Residents will see the results immediately.) confirm with Close now. A closed poll is final: it never reopens and its date cannot change. Another round is a new poll.

Delete: the window says how many answers go with the poll; confirm with Delete the poll. An open or a closed poll can be deleted, and it cannot be undone.

What others see

What a resident sees

On the Entrance's notice board they see the poll as a card: the question, the tag Informal, non-binding, the sentence Managers see only totals, never your unit's answer., the description, the Audience and until when it is open. For each of their Units in this Entrance they choose an answer and click Save. Co-residents share their Unit's one answer and any of them may change it until the poll closes.

While the poll is open, a resident sees no results at all, not even a running count. Once it closes they see the same totals and turnout as you, with their Unit's answer marked; the result is on their notice board in the card Poll results until they have seen it, and always in the list All polls. An open poll is on their notice board until somebody has answered for each of their Units. Their side is in Answer a Poll.

The other Managers see the same results. An Owner finds every early close and deletion in the organisation's audit log (Poll closed early, Poll deleted); answers are not recorded. If you also live in the building, you answer for your Unit only on the notice board, like any resident.

Mails

You will receive this email: New Poll in Lipová 12

To the residents of the Audience within a few minutes of opening. It gives the day the poll is open until, not the question; the button Open the poll opens the poll on the notice board. Who gets it is in Choose an Audience and who is mailed.

You will receive this email: A poll in Lipová 12 closes soon

24 hours before closing, usually at midnight as the poll's last day begins, to the residents whose Unit has not answered yet — one each, with how many of their Units have not answered. A poll opened less than a day before it closes and a poll closed early send no reminder. If you move the closing date before then, the reminder moves with it — to the poll's last day, it goes at once —; if you move it afterwards, no second one comes. You do not see who was reminded either.

You will receive this email: Poll results in Lipová 12

To every resident of the Audience when the poll closes — at midnight on the chosen day, or straight after Close now. The results are not in it, only a button to the poll.

Editing a poll and moving its date send no email. The New Poll email carries the date the poll had when it was opened; if you change it straight after, emails still waiting in the queue go out with the original. Managers get no email about answers, no reminder and no results; whoever opened the poll gets neither even if they live in the building.

When something goes wrong

Units answered while you were editing; only the closing date can change now.

While you were editing the poll, the first Unit answered. Nothing was saved, not even the date; now only the closing date can change.

The poll has a typo and answers are coming in

The question and options can no longer be corrected. If the typo changes the meaning, delete the poll with its answers, open a new one and tell the residents with a notice (Publish a Notice) — a new poll sends a new email, deleting does not.

This poll is closed, so nothing was changed. A closed poll is final.

A closed poll can be neither extended nor reopened. If answers should still be collected, open a new poll.

This poll was already closed, so nothing was changed.

A colleague closed the poll meanwhile, or it closed by itself at midnight.

This option is already on the list. / Please enter at least two options.

Every option must differ (capitals do not count) and at least 2 must be filled in.

The date cannot be in the past.

The closing day can be today or later. To end the poll at once, use Close now.

This poll was deleted in the meantime, so nothing was changed.

A colleague deleted the poll meanwhile.

Where it ends

The Journey ends when the poll closes — at midnight on the chosen day or with Close now. Residents then see the results, and the poll stays under Closed until you delete it.